To specify which fields are optional or required, or to change the names of fields:


  1. Log in as the admin.
  2. In the "Admin Options" menu at the top of the screen, select "Fields."
  3. Use the drop-down menu beside each field to determine if the registrant must enter information (required), may enter enter information (optional), or will not see the field at all (hidden). Note that some fields may not be changed.
  4. You can change the text of the field names to something more applicable for your school. In our example below, we changed the "alternate parent/guardian's phone" field to a question about conference discussion topics.

  5. If you would like to create pre-defined custom responses that parents can select, please see our instructions for Fields - Custom, pre-defined responses.
  6. Click on the button at the bottom of the page to save your changes. 


We frequently receive this question from MyConferenceTime admins: "I am in the middle of conference registrations. Parents have already started signing up. Can I edit the fields now?"

The answer is Yes. You can edit the fields at any point during the conference registration process, and the edits take effect immediately. Parent registrations will not be hindered.


Another question we frequently receive: "I have multiple schedules. Some of them are for parent-teacher conference registrations, but two of them are for kindergarten sign ups. Can I have two separate sets of fields, one for conferences and one for kindergarten sign ups?" 

The answer is No. The fields you specify apply to all schedules. If you need two separate sets of fields for two types of schedules, then the only option is to delay the posting of the second set of schedules so that you can have one set of fields apply to conference registrations. After conference registrations are completed, edit your fields, then post the kindergarten schedules.