When the master MyConferenceTime schedule (or any schedule) is exactly how you want it to be, it is ready to be copied to each of the staff members who need a copy. We also have video instructions – grab some popcorn!

To copy a schedule to other staff members:

  1. Log in as the admin.
  2. In the “Admin Options” menu at the top of the screen, select “Copy a Schedule (fast).”
  3. Select the schedule to be copied from the drop-down menu:
    If multiple schedules are available to be copied, you can select any schedule that has the same dates/times that are needed.
  4. Select the names of the staff members who should "receive" a copy of this conference schedule. If a teacher already has the schedule, do not check the box next to their name; otherwise that teacher will end up with two copies of the schedule.
    Note 1: Click on “Check all” to select everyone in the list. You can then uncheck the names who should not receive a copy of the schedule.
    Note 2: Usually principals, administrative assistants and guidance counselors do not have conference schedules. If they should not receive a copy of the schedule, the box beside their names should not be checked.
    Note 3: If the schedule you selected in step 3 belongs to a staff member, you probably don’t want to give that staff member another copy of the schedule. If this is the case, the box beside his/her name should not be checked.
  5. Click on “Duplicate Schedule” at the bottom of the screen.

Depending on how many teachers are receiving the new schedule, there could be a wait of several seconds (few teachers) to a couple of minutes (dozens of teachers). Please be patient and don’t click anything else while the process is running. When the copy process ends, you will receive a confirmation on the screen that the schedules have been copied.